CAREERS

Front Desk Associate

Reporting directly to the school principal, the responsibilities include but are not limited to the following:

Duties and Responsibilities

• Maintaining Records and Files: Organizing and updating various administrative records, including student files, staff records, attendance records, and other essential documents.
• Assisting with Scheduling: Helping to schedule appointments, meetings, and events for administrators, teachers, and other staff members. This may involve using scheduling software or calendars.
• Assisting with Budget Management: Assisting in tracking expenses, preparing purchase orders, and maintaining budget records under the direction of the administrative staff.
• Supporting Technology Needs: Assisting with essential technical support for office equipment such as computers, printers, copiers, and phones. This may include troubleshooting minor issues or contacting IT support for more complex problems.
• Coordinating Substitute Teachers: Assisting in the coordination of substitute teachers by maintaining a substitute teacher schedule, communicating with substitutes, and ensuring proper documentation is completed.
• Managing Inventory and Supplies: Monitoring office supplies inventory, placing orders as needed, and ensuring adequate stock levels for essential items like paper, pens, and other office supplies.
• Assisting with Data Entry and Reporting: Supporting administrative staff with data entry tasks, compiling information for reports, and generating basic reports as needed.
• Providing Administrative Support: Assisting with various administrative tasks such as typing correspondence, drafting documents, preparing meeting agendas, and photocopying materials.
• Ensuring Compliance with Policies and Regulations: Familiarizing oneself with school policies and regulations and ensuring adherence to them in all administrative tasks and interactions.
• Communicate with other administrators, faculty, students, and parents.
• Record keeping.
• Student registrations.
• Answering and referring inquiries in person and on the phone.
• Direct visitors by maintaining employee and department directories and giving instructions.
• Maintains a safe and clean reception area by complying with procedures, rules, and regulations.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Able to contribute positively as part of a team, helping with various tasks as required.

Core skills required:

• Applicant must be of Islamic faith and have an Islamic background.
• Proven work experience as an Administrative Associate, Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite including Excel, Word, and PowerPoint.
• Hands-on experience with office equipment.
• Professional and Islamic attitude and appearance.
• Excellent written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• High school degree; additional certification in Office Management is a plus.
• Ability to work independently and as part of a team.
• Experience with cash handling and processing of payments.
• Experience of working with children.
• Experience in a school or office setting is an asset.